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Project Coordinator

We are hiring a multitalented and multitasking, self-motivated individual with a positive can-do attitude who has experience in working with highly sophisticated executives. As a project coordinator, you will work remotely with an executive (based in a different timezone) to provide operational and technical coordination and support, giving your full attention at all times. You will play a pivotal role in helping the executive make the best use of his time with operational, project-related and technical tasks. The candidate will shadow the executives, acting as their right hands, helping them and working on their behalf in many aspects. Those aspects would include recruitment, document management, contracts, expenses, follow-up, and managing all kinds of resource affairs. The candidate will also coordinate the administrative matters, such as bookings, travel and the relevant expenses. The candidate will work with the technical writer to edit, update and translate documents and web pages, and coordinate with colleagues in multiple remote locations. The candidate must have demonstrated the ability to organize and prioritize tasks, work effectively under pressure, solve problems, and meet deadlines. You will learn a lot. Within a few years, you will have attained knowledge that will gear you to take strong executive positions.


Office Location: 5th Settlement. Hybrid model (Office and Home). Work shifts will change.

Responsibilities

Discretion, Secrecy and confidentiality

Shadow and assist the executives

Coordinate all aspects of the operation

Challenges

Diverse skill sets

Multitasking

Managing senior staff

Work hours


Must-Have

Follow up persistence

Problem-solving skills.

Discipline and flexibility

Excellent command of English and Arabic

More about the candidate and the responsibilities:

  • Act as the point of contact among executives, employees, clients and other external parties
  • The candidate must have a strong technical background to edit webpages, images, use different software tools and technologies.
  • Create and edit Web Pages and Documents
  • Creating & editing videos is a plus
  • Use social media
  • Create brochures and infographics
  • Can create Logos and high-quality graphic work
  • Create & Edit presentations
  • Create quotations
  • Negotiate with service providers (hotels, car service, maintenance service and other service providers)
  • Organize and present information timely and accurately
  • Organize calendars and arrange meetings
  • Anticipate issues before they happen and plan option-based contingencies
  • Skillfully manage complex and short noticed travel and logistics
  • Record daily expenses and prepare reports
  • Document minutes of meetings and collaborate verbally and in writing with external parties – memos, emails, presentations, reports
  • Prior experience with Google Docs, Sheets, etc
  • Skillfully use various software applications, web apps and mobile apps
  • Knowledge of Odoo or similar systems is an advantage
Complexity:
 
Personal Evolution:
Variability of the Job:
   
Overachieving Possibilities:
 

How we hire:

Almost everything we do in OdooTec follows a process; either automated in our CRM or written in our Internal Policy document. Hiring is not an exception. Our hiring process goes as follows:

  • Initial Qualification: We quickly scan through the CV and either move to forward for further processing or we respectfully refuse it.

  • To Be Interviewed: Is an intermediate process, where you will get further communication, either by phone or email.

  • First Interview.

  • Second Interview(s).

  • Offer letter. 

The possible outcome of each of the above stages is either move to the next stage or respectfully refuse the application. Please feel free to communicate with us as a reply to the email(s) you will receive. Direct email communication (not as a reply to the mentioned emails) are not acceptable. Also, phone calls and Facebook messages are not accepted.

Hiring is hard, but we do our best to make it a pleasant process for us and for you.